Junior Executive Assistant

You pick up the role of an enthusiastic and dedicated ‘Executive Assistant’ to provide partners and directors of your service line with a smooth and correct accomplishment of your secretary work.

Your Key Responsibilities

• Management of agendas (planning and organization of meetings and facilities + follow-up + administration).
• Assistance of the partners and directors in managing workload and recording priorities.
• Submission of event invitations, news alerts and mailings to clients and arrangements of practicalities in this respect.
• Organization of internal and external meetings and events, as well as identification of locations, prospection, negotiation, etc.
• Attendance during meetings: minutes, reports and collection of preparing documents and agendas.
• Follow-up on billing.
• Management of electronic filing database.
• Printing, binding and lay-out of documents.
• Compiling of to do-lists and vacation overviews.
• Follow-up on the CRM-system.
• Recording of registrations of seminars and follow-up on practicalities and invoices.
   

You try to make a difference to our organization by being flexible and by thinking out of the box!

• You have a Bachelor degree in Office Management/Languages or you have a relevant experience;
• You are a good communicator and you are fluent in Dutch, French and English;
• Very good knowledge of Microsoft Office.
• Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize);
• Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment;
• Professional, dedicated & hardworking;
• Proactive, able to take initiatives & flexible;
• Stress-resistant (able to work towards deadlines efficiently).